How To Write Authorization Letters


The followings are steps to write an authorization letter :
  1. Write your name, address, phone on the first, second and third line consecutively.
  2. Give one empty line, then write the recipient's name, address, phone on the fifth, sixth and seventh line.
  3. Write your salutation : "Dear Sir:"  "Dear Mr. ....:"
  4. Write the following sentence : "I am writing to authorize Mr. ........., addresss ....., phone .... to act on my behalf to  ( obtain ...., withdraw  money from my account # 1234, pick up, conduct business transaction, purchase ...., to bid at your auction, etc ). There are a lot of possibilities.
  5. It is necessary to write how long this authorization letter will be valid. For example, We can say :  This authorization letter is valid from May 12, 2014 up to May 18, 2014. It is advisable that you can anticipate for how long this authorization letter will be needed.
  6. Finally, you write your complimentary closing such as : Sincerely, Yours faithfully, etc. Then put your signature and your name below the signature.  See the following authorization letter based the six steps mentioned above.
Michael Denver
9999 Pacific Highway
San Diego, CA 92101
(619) 338-9999

May 15, 2014

Brian Rodriguez
9999 Pacific Highway
San Diego, CA 92101
(619) 338-9999


Dear Mr. Rodriguez:

I am writing to authorize George Denver, address 9998 Pacific Highway, San Diego, CA 92101, Phone (619) 338-9998, to act on my behalf to bid at your art auction. 

This authorization letter is valid from May 15, 2014 up to May 21, 2014.


Sincerely, 




Michael Denver

You can also use the following authorization letter if you do not know who you are writing to. This authorization letter is versatile.

 Authorization Letter




To Whom It May Concern :

This letter is to authorize George Denver, address 9998 Pacific Highway, San Diego, CA 92101, Phone (619) 338-9998, to act on my behalf in all possible manners regarding all my personal and business interest during my absence.

This letter is valid for five working days, effective on the date the letter signed.


May 15, 2014


Michael Denver