Complaint Letter Samples



How To Write Complaint Letters

A Complaint letter   is a letter from the buyer containing claims for compensation to the seller because of damage to goods, goods lost in transit, quality does not comply with an order that  could be detrimental to the buyer. In this case, the buyer should include a good reason about the complaint. If the claim is proven, then the buyer is entitled to receive replacement of goods or reimbursement. However, if damage to the goods was caused by the buyer himself then he is not entitled to claim losses to the seller.

On the other hand, the seller must examine the charges against him by investigating the causes of this  complaint. Is it really the fault of the seller, the carelessness of the packing, delivery of goods or the buyer?  Thus, he can contact the party who made a mistake. If the fault is caused by the seller, he has to accept these demands. When the fault of the sender or transport, then the seller may request accountability from them. Similarly, if the fault comes from the buyer.

A good complaint letter consists of 4 parts :

  1. Opening Information : We hereby inform you that we have received our order on time.
  2. Problem : However, after we check it, it turns out there is some stuff that does not comply with our orders and some others were damaged.
  3. Request : We hope that you can check them out and replace the damaged stuff as soon as possible.
  4. Closing : We look forward to hearing from you shortly.



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Aji Sutarmaji,
Apr 10, 2014, 7:47 PM
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