Monday, March 1, 2021

Rejection Letter

A rejection letter is usually written by a company to refuse a job application from a future employee. A rejection letter can also be written by somebody to refuse a job offered by a prospect employer.

How To Write Rejection Letters

There are three options for us to inform the applicants who are not the most qualified for the position they are applying for.
1.    You can make a phone call.
2.    You can write a rejection letter.
3.    You can both make a phone call and write a rejection letter.

The first thing we must consider when we write a rejection letter is that we clearly inform the applicants that they were not selected for the job. Besides, we must also state the reason they were not selected for the position. We can tell them that other candidates were more qualified for the job.
In the rejection letter we write, It is also advisable that we offer the applicants possible future position that might interest them. We can also tell them that at certain time in future there will be vacant positions suitable for them. 
Our rejection letter will look better if we can end this rejection letter with a positive note wishing them success. The last thing we must mention in our rejection letter is that we must express our gratitude for their effort and time in the application process. For more details on rejection letters, please check some rejection letter samples we provide for you at the end of this article. 

Other than the applicant rejection letter mentioned above, we provide you also with a rejection letter sample for invitation.

Rejection Letter Sample for Administrative Assistant

Rejection Letter Sample for Administrative Assistant

127 Winding Road
Boston, MA 02173
February 14, 2017

Ms. Juanita Perez
Director, Personnel Department
Manchester Iron Works, Inc
1258 Harley Avenue
Boston, MA 02181

Dear Ms. Perez:

I was pleased to receive your offer of employment as an Administrative Assistant in the Executive office. I   was very impressed with your company and with the  position as you described.
 Since interviewing with you,   however, I have   been offered another position that is even more in line with my long-range goals, and  I  have  accepted   that position.
Thank you for your time consideration. I enjoyed meeting with your staff.

Yours sincerely,

Jason L. Wytosh

Download the Rejection Letter Sample for Administrative Assistant here.

Job Rejection Letter Sample

Job Rejection Letter Sample

123  Idlwild Road

Boston, MA 02173

October 14,2017

Mr. William Cupid
Director, Personnel Department

Malibu Steel Works, Inc

2222 Hasley Avenue

Boston, MA 02181

Dear Mr. Cupid:

Thank you for your offer of employment as Financial Controller  in  the  Executive  Office.  I  was   greatly impressed with the development  of  your  company and the position you offered me.

However, having  been  Interviewed by you,  I  was offered another position that is more in line with my long-range  goals,    and   I   have   accepted    that position. Therefore,  I regret  to  say  that  I  cannot accept  your offer.

Thank you for your time and the opportunity given to me. 

Yours cordially,

Jose Santos  

Rejection Letter Sample for Marketing Manager

Rejection Letter Sample for Marketing Manager

PT Asian Brain Internet Marketing
Jl. Bojongsirih Banjaran Bandung Tlp. 02272799930

February 14, 2017

Mr. Prana Pramudia
255 Beach Drive
San Diego, CA 92113

Dear Mr. Pramudia,
Your application for the position of Marketing Manager at PT Asian Brain Internet Marketing has been  rejected. We have found someone more qualified than you.

Sincerely yours,

Astri Suryati
Personnel Manager

Download the Rejection Letter Sample for Marketing Manager here.

Rejection Letter Sample for Receptionist

Rejection Letter Sample for Receptionist

Springfield Dental Center 
112 Main  Street
Springfield, OH 45322
(513) 6829334 

February 14, 2017

Mrs. White
Second Street  no. 5

Dear Mrs. White,
Thank you for time and effort in applying for the position of dental receptionist at Bandung Dental Center.

Since we need someone who can assume the duties here with a minimum of training, we have selected an applicant with over five years of experience.

I am sure that with your excellent college record, you will find a position in another office.

Sincerely yours,

Rachel Tiara
Personnel Manager

Download the Rejection Letter Sample for Receptionist here.

Rejection Letter For Invitation

Rejection Letter For Invitation

123  Southern Road
Boston, MA 02173
October 17, 2020

Dr. James William
Director, Personnel Department
London Health Centre
2222 Main Street
London, UK

Dear Dr. William:

I am  very  pleased that you invite me to give  a  seminar  in  London.  However, I regret to say that I  will  not  be  able  to accept any seminar invitation until the end of the year due to my tight schedule.

Nevertheless, should you still need me to give a seminar  at  the  beginning of next year, I would be very pleased to accept it.  Please let me know the most convenient time for the seminar.

I am looking forward to hearing from you.

Yours cordially,

Dr. Ninda Tiara

Download the Rejection Letter For Invitation here.

Request Letter

How To Write Request Letters

When  we  need  something  from  someone  or  a company, we must be able to write a good letter of request. The way you write Letters of request can determine  whether  or  not  your  request  will  be granted. Your effective letter of request can get promotion, wage raise and many other things.
The following tips  will help you write an effective letter of request:
  1. Make  your request letter short (not more than one page).
  2.  State  clearly   and   politely   something  you request.(If you need the thing at certain time, It is wise to tell the recipient the deadline).
  3. Try to show the recipient his or her benefit  if he or she can grant your request.
  4.  Express your sincere gratitude.

Job Request Letter Sample

Job Request Letter Sample

George Hernandez
123 South Street, Victoria

April 10, 2013

Telecommunications of Seychelles Ltd.
1 Main Street, Victoria

Dear Sir,

I am trying to find out a possible career in the Telecommunications Department. I am specially interested in Technology Engineering. 

By the end of this year I will have graduated from University of Victoria majoring in Information Technology. Therefore, I would like to know if in the near future there will be a vacant position in your company.

Would you kindly send me information on the requirements I have to fulfill and any other things related to this. 

I would appreciate your assistance in this matter. Thank you very much.

Sincerely yours,

George Hernandez

Post Graduates Request Letter Sample

Post Graduates Request Letter Sample

The Director
Administration Office
Case Western Reserve University
Cleveland, Ohio 44106

Dear Sir:

My name is Budi Susanto. I graduated from the University of Victoria, Major in Technology Information last year. I am interested in accomplishing my Post Graduates Studies at your university since a lot of my seniors have succeeded in their career after graduating from the university.

I wonder if you could send me information on entry procedures and qualifications required.

Thank you very much for your assistance.

Sincerely yours,

Budi Susanto

Reference Request Letter Sample

Reference Request Letter Sample

PT Merpati Airlines
Jl. M. H. Thamrin Kav. D21 Jakarta Phone (021) 1234567

April 11, 2013

Dr. Wahidin
Jakarta College
Jl. Gatot Subroto no. 15

Dear Sir, 
Would you kindly  give us referential information on Mrs. Yani Subekti. She graduated from your university in 2011.
We need more information about her performance and attitude to consider employing her as our secretary.
We thank you very much for your assistance in this matter.

Sincerely yours,

Joko Martin

Request for Information Letter Sample

Request for Information Letter Sample

 Loving Pet Suppliers
123 Main Street, Oklahoma City, OK 73008

September 25, 2010

Asian Pet Supplier
333 Mosque Street, Bandung

Dear Sir:

We are trying to locate information on the breed of dog called Pit-bull. We know that you are the leading expert on dogs in Indonesia.

We have clients who are interested in buying Pit-bulls. According to our database, we will need 5 pit-bulls next few months. Therefore, Could you please give us some information? We will call you as soon as possible.

We are looking forward to hearing from you.


Catherine Harrison

Membership Request Letter Sample

Membership Request Letter Sample

Abbey Road no. 5
Liverpool, UK
January 5, 2020

Matthew-Nessen Publishing Company
139 West 50th Street
New York, New York 10020

Dear Sir/Madam:

A recent notice in Education News indicated that your firm has established a textbook division. If you plan to publish elementary school books dealing with geography, I would be interested in having my name placed on your mailing list for catalogs and for notices of other educational materials.

Sincerely yours,

John McCartney 

Download the Membership Request Letter Sample here.