What Is An Order Letter?
An order letter is usually written when a company purchases or buys or orders goods or services from another party. An order letter can also be written by an individual who would like to buy or purchase goods or services. It normally states the exact name of the merchandise, the price, and the amount of payment being sent, the shipment/logistics company, the delivery dates and payment methods. If you have paid the goods/services, you are obliged to enclose the receipt on the letter.
How To Write An Order Letter
Seven things to do when you write an order letter:
If you write for the company you work for, the paper should have the letter head on it. Just type the date below the letter head. Make it right-aligned.
Write the inside address. The company you are writing to.
Write the subject. For example: Purchasing 10 sets of Computers
Write salutation: Dear Seller/Dear Mr. Johnson
Write the body of the letter. It has to include:
the opening sentence. Example: We would like to purchase the following items:
the name(s) of items/products with the specifications
the quantity
the price
the total price
the payment methods
the delivery date (deadline)
the delivery address
the person to contact and his/her phone number
Closing statement. Example: Thank you for your cooperation.
Write the complimentary closing. Example: Sincerely, Sincerely yours, Yours truly, Yours respectfully
Put your signature, name, and position
Make sure you check all the details in the body of the letter because it becomes a legally binding agreement between you and the seller.
Types of Order Letters
- personal order letter
- company order letter
Personal Purchase Order
| 154 Green Avenue New York, USA January 15, 2020 Ms. K. Hutchinson Beller Company, Inc. 424 Park Avenue New York, New York 10021 Dear Ms. Hutchinson : Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send me the following items by parcel post : 1 copy Emmet and Mullen, High School Algebra @ $7.50 $ 7.50 25 copies Pinehurst, Plane Geometry @ $8.75 $ 218.75 Total $ 226.25 I am enclosing a money order for 226.25. If there are additional charges, please let me know. Please mail the books to the address given above. Very truly yours, Brandon Michael (Adapted from Let’s Write English by George E. Wishon & Julia M. Burks) |
Company Purchase Order
Seven Siblings Limited
17 Sweet Road, West Bandung Tlp. 022-8765432 Post Code 41134
February 6, 2021
Purchase Order
11 Main Street San Fransisco, USA ZIP CODE 91234 Dear Miss Jackson : Please accept this purchase order for the following items:
We shall arrange the payment within 10 (ten) days to comply with 5/10, Net 30 terms. We require shipment by March 17, 2021 to: PT Pama No. 1 Jl. Cileungsi, Bogor, Indonesia Post Code 40156 Please refer to this order as "purchase order # SS01234. Should you need more information, please contact me at 62-22-756756 at your earliest convenience or email me at siblings@seven.com. Thank you for your cooperation. Sincerely, Dede Prana Purchasing Manager |
Purchase Order Template / Format
| Company : ................................................................
Address : ................................................................
................................................................
Phone : ................................................................
Website : .................................................................
Email : .................................................................
PURCHASE ORDER
Requested By
............................ Authorized Signature
..........................
|
